Legal Operations Coordinator

About Us

Ivory Law Group is a growing corporate transactions and general counsel law firm for the modern business world, leveraging today’s technology to improve the quality, efficiency and transparency of legal services. Ivory is rethinking how law firms operate to cost effectively deliver high quality and well-rounded services. Our team is fully remote and we welcome professionals looking for the flexibility to work from anywhere at any time. We value organized, collegial and highly motivated individuals with a client-centered approach to providing legal and support services.

This position is ideal for an entrepreneurial project manager or legal operations professional who possesses strong leadership and communication skills and who thrives in a dynamic environment. The Legal Operations Coordinator will help support Ivory’s legal operations, closely working with Ivory’s attorneys and other legal operations professionals, implementing standard operating procedures, and assisting with project management responsibilities for internal and client matters.

What You’ll Do:

• Execute key, repeatable processes across Ivory’s operations and contribute to improvement and standardization of those processes
• Support legal operations tasks for Ivory clients, including conducting and responding to requests for proposals, confirming documents are in execution form, circulating electronic signature requests and managing document storage
• Support Ivory’s Managing Counsel on operational firm management tasks
• Define, implement, and refine effective contract lifecycle management processes and best practices
• Develop and maintain playbooks to ensure accurate and consistent use of contract management tools
• Review and evaluate AI and other contracting tools and technologies that increase the efficiency of the legal services and operations teams
• Evaluate procedures and processes, develop improvement strategies, and draft policies that drive firm efficiency

Basic Qualifications

• 5+ years of prior experience working in an operational, project management, or legal operations function and/or experience at a consulting firm with a focus on operations
• Experience assisting with operations projects with demonstrated project management skills and the ability to coordinate multiple matters simultaneously
• Excellent verbal and written communication skills and high attention to detail
• Understanding of basic contract terms and conditions
• Ability to analyze a contract to see if applicable/desirable terms and conditions have been included, and understand if additional contract language should be included
• Familiarity with contract management tools or other database systems and Microsoft applications, Excel, PowerPoint, Word, etc.
• Must be comfortable working independently and raising concerns or issues with colleagues as needed
• Quick learner, able to digest and disseminate large amounts of information

What we offer

• Collaborative and innovative work environment
• Flex PTO for any reason, including sick days (no specified limits), flexible work schedule.
• Personal laptop.
• Health and wellness package.