Administrative Assistant

About YipitData:

YipitData is the market-leading data and analytics firm. We analyze billions of data points every day to provide accurate, detailed insights across industries, including consumer brands, technology, software, and healthcare.

Our insights team uses proprietary technology to identify, license, clean, and analyze the data that many of the world’s largest investment funds and corporations depend on. We raised $475M from The Carlyle Group at a valuation over $1B, further accelerating our growth and market impact.

We have been recognized multiple times as one of Inc’s Best Workplaces. As a fast-growing company backed by The Carlyle Group and Norwest Venture Partners, YipitData is driven by a people-first culture rooted in mastery, ownership, and transparency.

With offices in New York, Austin, Miami, Denver, Mountain View, Seattle, Hong Kong, Shanghai, Beijing, Guangzhou, and Singapore, we continue to expand our reach and impact across global markets.

About The Role:

As an Administrative Assistant at YipitData, you will play a pivotal role in providing high-level administrative and strategic support to two Vice President leaders. You will optimize their time, manage competing priorities, and facilitate the seamless execution of critical business objectives. This role is ideal for a proactive, highly organized, and resourceful individual who thrives in a fast-paced, high-growth environment.

We expect East Coast work hours.

As Our Administrative Assistant You Will:

• Provide comprehensive executive support by managing complex calendars, scheduling meetings, and coordinating travel.
• Optimize executives’ time by prioritizing tasks, managing emails, preparing briefs, and ensuring timely follow-ups.
• Act as a gatekeeper and liaison, handling both internal and external communications on behalf of the executives.
• Coordinate high-level meetings by preparing agendas, taking detailed notes, tracking action items, and ensuring alignment across teams.
• Manage cross-functional projects, ensuring successful collaboration and timely execution.
• Safeguard confidentiality and professionalism when handling sensitive business matters and executive communications.

You Are Likely To Succeed If:

• Related Experience: 1-3 years of work experience as a Bilingual Administrative Assistant or other clerical roles (Highly Preferred within the tech industry, fast-paced environment)
• Exceptional Organizational Skills: Proven ability to manage multiple priorities, deadlines, and stakeholders with efficiency and accuracy.
• Strong Communication Abilities: Excellent verbal and written communication skills, ensuring clear, professional interactions.
• Adaptability & Problem-Solving: Ability to quickly adapt and tackle challenges in a dynamic environment.
• Strategic Thinking & Execution: Capacity to anticipate needs, streamline processes, and implement plans to ensure operational success.
• High Level of Discretion: Strong ability to handle confidential and sensitive information with the utmost professionalism and integrity.
• Technical Proficiency: Strong working knowledge of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, and Zoom.

What We Offer:

• 30 days PTO for any reason, including sick days (no specified limits)
• Flexible work schedule
• Personal laptop
• Health and wellness package
• Remote work

Candidates must have primary residency (and be physically located) in the country of hire (AKA Colombia) in order to be considered for the position. If hired, the worker must maintain primary residency in the country of hire in order to be eligible for employment.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal-opportunity employer.